Are electronic signatures legally valid for supplier and franchise agreements in New Zealand?

Yes, in most cases. Part 4 of the Contract and Commercial Law Act 2017 lets a legal requirement for a signature be met electronically when the signature identifies the signer, shows their approval and is reliable enough for the purpose. A small number of documents are excluded, including wills, affidavits and powers of attorney. Read our guide to e-signature law in New Zealand .

Do suppliers and staff need a Flowsign account to sign?

No. Each signer gets an email with a private link, opens it on a phone, tablet or computer and signs in the browser. There is nothing to install and no account to create.

Can a supplier or new staff member sign in store?

Yes. In-person signing lets a manager hand over a phone or tablet so the other party signs on the spot. Mobile and in-person signing are included on every plan.

What record do we keep for each agreement?

Every completed package is sealed into a tamper-evident record with an audit trail and a certificate of completion showing who signed, when and from where. Both are included on every plan, including Free. See how we protect documents .

Supplier and staff paperwork, simplified.

Send supplier contracts and staff agreements from a template, or have them signed in store on a tablet.

Book a demo See pricing

Heritage shopfronts with verandahs and hanging flower baskets on Buckingham Street, Arrowtown. — Heritage shopfronts on Buckingham Street, Arrowtown. Photo: Tony Hisgett, CC BY 2.0.

One set of paperwork for every store.

Build it once at head office and send it wherever it is needed.

The Flowsign templates page, showing reusable templates including a supplier services agreement and an employment agreement, each with Edit and Use buttons.

Set up at head office, signed in the store or from anywhere.

Supplier and franchise agreements

Send vendor contracts, franchise paperwork and store leases as a link, in the order each party needs to sign, without the email back-and-forth.

Seasonal staff onboarding

Audit-ready records

The same terms in every store

Policy updates to the whole team

Your brand on every request

Terms agreed today, signed today.

Send the supply agreement as a link and the supplier signs from any phone or computer, with no account to create. Set the signing order when head office needs to countersign.

A shop owner signing with a stylus on a tablet, seen over the shoulder of the supplier holding it.

Ready for the seasonal rush before it starts.

Bundle the contract, policies and tax forms into one package and reuse it for every hire. Automatic reminders follow up anyone who has not signed.

A shop owner signing on a tablet held by a delivery driver, surrounded by boxes of new stock.

How it works. From supplier terms to signed record in three steps.

Set up the agreement

Turn your supplier terms or staff contract into a template, with a role for each party who signs.

The template builder with the Setup, Signing fields and Publish steps above a grouped list of the template's documents.

Send it to the supplier or new hire

Send a link they can sign from any device, or hand over a tablet on the shop floor.

The Send from template screen listing templates to choose from, with the Send type, Recipients, Details and Review steps ahead.

Keep the sealed copy

Each signed agreement is sealed as a tamper-evident PDF with a timestamped audit trail, ready whenever you need it.

The Audit trail report listing events with the time, user and event type.

Connect to the systems you already use.

Your systems call the Flowsign REST API, a workflow sends the package, recipients are notified and sign, and webhooks post each event back to your systems and to tools such as Power Automate, Zapier, Make and n8n.

Lightspeed RetailVia Zapier
ShopifyVia Zapier
SquareVia Zapier

Cin7Via Zapier
UnleashedVia Make
XeroVia Zapier
MYOBVia API

DeputyVia Zapier
TandaVia Zapier
Employment HeroVia Zapier

Flowsign connects through Zapier, Make, n8n, Power Automate and its REST API, so signed documents and status updates land where your team already works.

How integrations work

Shopfronts on Buckingham Street in Arrowtown, with a red autumn tree and the hills behind.

Buckingham Street, Arrowtown, in autumn.

Watch how it works

All videos

Coming soon
How-toReuse and scale
Building a template
Upload a document, add roles and fields, and save it to reuse.
Read the guide
1:55
How-toReuse and scale
Sending in bulk
Send one template to a list of recipients, one package each.
Coming soon
How-toSign
Signing in person
Hand your device over, let them sign, and take it back.
Read the guide

A shop owner signing on a tablet held by a delivery driver in a sunlit homewares store, with boxes on a trolley beside them.

Supplier terms signed on the shop floor

Browse templates

Frequently asked questions

Yes, in most cases. Part 4 of the Contract and Commercial Law Act 2017 lets a legal requirement for a signature be met electronically when the signature identifies the signer, shows their approval and is reliable enough for the purpose. A small number of documents are excluded, including wills, affidavits and powers of attorney. Read our guide to e-signature law in New Zealand.
No. Each signer gets an email with a private link, opens it on a phone, tablet or computer and signs in the browser. There is nothing to install and no account to create.
Yes. In-person signing lets a manager hand over a phone or tablet so the other party signs on the spot. Mobile and in-person signing are included on every plan.
Every completed package is sealed into a tamper-evident record with an audit trail and a certificate of completion showing who signed, when and from where. Both are included on every plan, including Free. See how we protect documents.

More industries

Real estate. Tenancies & sale agreements.
Flowsign for real estate
Construction. Subbie agreements & inductions.
Flowsign for construction
Recruitment. Candidate contracts & client terms.
Flowsign for recruitment

Get it signed.

Start free and send your first document today, or book a demo and we'll show you around.

Start for free Book a demo