Are electronic signatures legally valid for agreements and application forms in New Zealand?

Yes, in most cases. Part 4 of the Contract and Commercial Law Act 2017 lets a legal requirement for a signature be met electronically when the signature identifies the signer, shows their approval and is reliable enough for the purpose. A small number of documents are excluded, including wills, affidavits and powers of attorney. Read our guide to e-signature law in New Zealand .

Do applicants and contractors need a Flowsign account to sign?

No. Each signer gets an email with a private link, opens it on a phone, tablet or computer and signs in the browser. There is nothing to install and no account to create.

What record do we keep for each application or agreement?

Every completed package is sealed into a tamper-evident record with an audit trail and a certificate of completion showing who signed, when and from where. Both are included on every plan, including Free. See how we protect documents .

Can we put a form on our website for anyone to fill in and sign?

Not yet. Today each form is sent to a named recipient by email, or signed in person on a staff member's device. A public link on a template is in progress on our roadmap .

Where do we find security, hosting and procurement information?

Our trust page covers how documents are protected, and the sub-processors page lists the providers we rely on and where they hold data. For a security questionnaire or anything specific to your procurement process, email our team .

From application to sign-off, with a record of every step.

Send application forms, contractor agreements and grant agreements for signature, route each one to the right signatories in order, and keep a sealed audit trail and certificate of completion on file.

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A woman signing on a tablet with a stylus at a meeting table while two staff wearing lanyards look on, one pointing to the page.

Sign-off you can account for.

Every form routed in order, and every step on the record.

The Flowsign audit trail report, listing each event with its date and time, the user, the event type, the package it relates to and its origin.

A sealed record on every file. Each completed package is sealed into a tamper-evident record, with an audit trail and a certificate of completion showing who signed, when and from where.
Sign-off in the right order. Turn on signing order and a grant agreement or internal approval goes to each signatory in turn, from the applicant through to the delegated manager.
Access set by role. Give each staff member a role such as Admin, Sender or Viewer, so people see and send only what their role allows.
Standard forms as templates. Set up application forms, contractor agreements and grant agreements once. Merge fields fill in the applicant, reference and amount on each send.
Signed at the counter. When an applicant is in front of you, hand over a tablet and have the form signed in person. It is sealed and recorded the same way as one sent by email.
Nothing left sitting in an inbox. Track every package from sent to completed, and let automatic reminders follow up with any signatory who has not yet signed.

No account, no printing, no trip to the office

Applicants and contractors open a link and sign on their own phone or computer. They are sent the completed copy as soon as the last person signs.

Close-up of a hand signing on a tablet with a stylus while a staff member wearing a lanyard points to the document.

See where every agreement is sitting

Each package shows whose turn it is and who has already signed, so a file waiting on one signatory is easy to find and follow up.

Three people reviewing a document on a tablet at a meeting table, seen through a glass door.

How it works. From application form to sealed record in three steps.

Set up the form as a template

Upload the application form or agreement, add a role for each signatory, and set the order they sign in.

The template builder with the Setup, Signing fields and Publish steps above a grouped list of the template's documents.

Send it for sign-off

Fill in the applicant's details and send. Each signatory is emailed when it is their turn, through to the delegated manager.

The Send from template screen listing templates to choose from, with the Send type, Recipients, Details and Review steps ahead.

File the sealed record

Download the tamper-evident PDF with its audit trail and certificate of completion, ready for the file.

The Activity Log on a package page listing each event with its time.

Connect to the systems you already use.

Your systems call the Flowsign REST API, a workflow sends the package, recipients are notified and sign, and webhooks post each event back to your systems and to tools such as Power Automate, Zapier, Make and n8n.

SharePointVia Zapier
Content ManagerVia Power Automate

WorkdayVia Zapier
SAPVia Power Automate

Flowsign connects through Zapier, Make, n8n, Power Automate and its REST API, so signed documents and status updates land where your team already works.

How integrations work

Watch how it works

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Coming soon
How-toReuse and scale
Building a template
Upload a document, add roles and fields, and save it to reuse.
Read the guide
Coming soon
How-toSign
Signing in person
Hand your device over, let them sign, and take it back.
Read the guide
Coming soon
How-toTrack and report
Reading the audit trail
See who did what, filter the list and export it.
Read the guide

Three people going through documents on a tablet at a meeting table in a glass-walled office, with trees outside.

Funding agreements signed off without the paper round

Browse templates

Frequently asked questions

Yes, in most cases. Part 4 of the Contract and Commercial Law Act 2017 lets a legal requirement for a signature be met electronically when the signature identifies the signer, shows their approval and is reliable enough for the purpose. A small number of documents are excluded, including wills, affidavits and powers of attorney. Read our guide to e-signature law in New Zealand.
No. Each signer gets an email with a private link, opens it on a phone, tablet or computer and signs in the browser. There is nothing to install and no account to create.
Every completed package is sealed into a tamper-evident record with an audit trail and a certificate of completion showing who signed, when and from where. Both are included on every plan, including Free. See how we protect documents.
Not yet. Today each form is sent to a named recipient by email, or signed in person on a staff member's device. A public link on a template is in progress on our roadmap.
Our trust page covers how documents are protected, and the sub-processors page lists the providers we rely on and where they hold data. For a security questionnaire or anything specific to your procurement process, email our team.

More industries

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Human resources. Offers, contracts & onboarding.
Flowsign for human resources

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