Are electronic signatures legally valid for consent and intake forms in New Zealand?

Yes, in most cases. Part 4 of the Contract and Commercial Law Act 2017 lets a legal requirement for a signature be met electronically when the signature identifies the signer, shows their approval and is reliable enough for the purpose. A small number of documents are excluded, including wills, affidavits and powers of attorney. Read our guide to e-signature law in New Zealand .

Do patients need a Flowsign account to sign?

No. Each signer gets an email with a private link, opens it on a phone, tablet or computer and signs in the browser. There is nothing to install and no account to create.

How are signed forms protected?

Documents are encrypted with AES-256 at rest and TLS 1.3 in transit. Read the detail on our trust page .

Can a patient sign at reception?

Yes. In-person signing lets reception hand over a tablet so the patient completes and signs the form on the spot. Mobile and in-person signing are included on every plan.

From intake to consent, signed before the appointment.

Send consent forms, patient intake and provider agreements to any phone - signed without an account, sealed with a tamper-evident audit trail on every document.

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A patient signing on a tablet with a stylus beside a smiling nurse in scrubs with a stethoscope, in a bright consulting room.

Paperwork finished before the visit.

Send the forms ahead and keep the appointment for care.

The Flowsign signing screen as a signer sees it, with the documents in the pack as tabs, a Start marker beside the first page and a Finish Signing button.

Consent & intake forms. Reusable templates for consent, intake and referral paperwork - sent ahead of the visit or signed on a tablet at reception.
Nothing for patients to install. Patients open a link and sign on whatever device they have - no account, no app, no printing.
A record you can stand behind. Every signed form is sealed and carries a timestamped audit trail showing who signed, when and how.
Forms that fit the patient. On Business and Enterprise, a workflow asks a question first and the answer decides which forms go out, so nobody fills in paperwork that does not apply.
Guardians and second signers. Add a parent, guardian or clinician as another signer on the same form, and set the order they sign in.
Your practice on every page. Put your logo and colours on the emails and signing pages, so patients recognise who the form is from.

Forms done at home, not in the waiting room

Send the form pack when the appointment is booked. Patients read and sign in their own time, on their own device.

A patient smiling as he signs on a tablet with a stylus, seen over the shoulder of a nurse in scrubs.

Reception knows who has signed

Every package shows its status, so the front desk can see what is complete before the patient arrives and hand over a tablet for anything that is not.

A nurse in scrubs pointing to a form on a tablet as a patient signs it, seen through the consulting room doorway.

How it works. From booking to signed consent in three steps.

Build the form pack

Add your consent and intake forms to a template and mark where the patient fills in and signs.

The template builder with the Setup, Signing fields and Publish steps above a grouped list of the template's documents.

Send it before the visit

Send the pack to the patient's email. They open the link and sign on their phone, or on a tablet at reception.

The Send from template screen listing templates to choose from, with the Send type, Recipients, Details and Review steps ahead.

Keep the sealed record

Each completed form comes back as a sealed PDF with its audit trail, ready to save to the patient's record.

The Audit trail report listing events with the time, user and event type.

Connect to the systems you already use.

Your systems call the Flowsign REST API, a workflow sends the package, recipients are notified and sign, and webhooks post each event back to your systems and to tools such as Power Automate, Zapier, Make and n8n.

ClinikoVia Make
HalaxyVia API
NookalVia Make
SploseVia API

Flowsign connects through Zapier, Make, n8n, Power Automate and its REST API, so signed documents and status updates land where your team already works.

How integrations work

Watch how it works

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Coming soon
How-toReuse and scale
Building a template
Upload a document, add roles and fields, and save it to reuse.
Read the guide
Coming soon
How-toSign
Signing in person
Hand your device over, let them sign, and take it back.
Read the guide
Coming soon
How-toTrack and report
Reading the audit trail
See who did what, filter the list and export it.
Read the guide

A patient signing on a tablet at a desk beside a nurse in scrubs in a sunlit consulting room, with an examination bed by the window.

Consent sorted before the appointment

Browse templates

Frequently asked questions

Yes, in most cases. Part 4 of the Contract and Commercial Law Act 2017 lets a legal requirement for a signature be met electronically when the signature identifies the signer, shows their approval and is reliable enough for the purpose. A small number of documents are excluded, including wills, affidavits and powers of attorney. Read our guide to e-signature law in New Zealand.
No. Each signer gets an email with a private link, opens it on a phone, tablet or computer and signs in the browser. There is nothing to install and no account to create.
Documents are encrypted with AES-256 at rest and TLS 1.3 in transit. Read the detail on our trust page.
Yes. In-person signing lets reception hand over a tablet so the patient completes and signs the form on the spot. Mobile and in-person signing are included on every plan.

More industries

Accounting. Engagement letters & sign-offs.
Flowsign for accounting
Retail. Supplier & staff agreements.
Flowsign for retail
Real estate. Tenancies & sale agreements.
Flowsign for real estate

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